Accessible PDFs from Word

Online training

Please note that this course is now available online/remotely. Please call us on 01932 355 222 or 07918 952 874 or email for details.


We have over 13 years’ experience in training people in how to create accessible PDFs from Microsoft Word. We are ready to give you all the help you need to make your documents fully accessible and compliant with the requirements of the EU Accessibility Directive (The Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations).

Core topics

Please note that this one-day course does not typically cover forms, for which you are likely to need additional time.

  • How to approach the process of making an accessible PDF
  • Applying structure with headings, lists, tables of contents, etc
  • Creating accessible complex multi-level lists with numbered headings
  • Designing tables for accessibility and usability
  • Avoiding link tagging problems
  • Overview of how to write effective alt text for images, charts and other complex graphics, with links to free online further resources, including online tutorials
  • The benefits and limitations of Word 365’s AI-generated image descriptions
  • Optimising diagrams and charts for literacy software users using SVG (Scalable Vector Graphics)
  • Optimising Excel charts and graphs for literacy software users
  • Colour contrast, tools and techniques
  • Colour blindness, tools and techniques
  • Dealing with footnotes and endnotes
  • Easy fixes for accessible abbreviations
  • Language settings
  • Document management
  • Understanding Word version differences, bugs and workarounds
  • Understanding the significant limitations of Word’s built-in accessibility checker
  • Essential  finishing techniques using Acrobat Pro
  • Benchmarking against standards
  • Testing with automated accessibility checkers
  • Testing manually with a range of assistive technologies


  • Audience: non-specialist, designed for anyone authoring content in Microsoft Word
  • Participants: we recommend a maximum of 6
  • Duration: 1 day
  • Prerequisites: none

Client testimonials

Incredibly useful courses. All the elements were explained really clearly and the manuals provided are a great resource.

Danielle Vincent, Communications Manager, Human Fertilisation and Embryology Authority

The training was motivating, inspiring, interesting and informative. Ted’s proven knowledge was delivered in a comfortable manner, with easy explanations helping to engage delegates fully with the subject matter.

Chris Winter, the Open University

Ted delivered Creating Accessible Documents training to staff from a variety of backgrounds and departments in Sense and all found it a really interesting session, which stimulated lots of discussion and made everyone feel more confident about generating documents that will meet the needs of the people we support. We would thoroughly recommend the training to others.

Carol Jamieson, Sense