Accessible PDFs from Word


We have over 10 years’ experience in training in creating accessible PDFs from Microsoft Word.

This course covers both the content creation and the technical aspects of creating accessible PDFs from Microsoft Word. The course is typically run on Word 2013 or 2106, but also covers version differences, bugs and workarounds for Word versions 2003 onwards (Mac or Windows).

Course materials

Each delegate will receive a printed and bound course manual (typically 70+ pages) covering the entire course content and including numerous links to essential free downloadable tools and other online resources.

Core topics

  • Applying structure with headings, lists, tables of contents, etc
  • Avoiding link accessibility problems
  • How to write effective alt text for images, charts and other complex graphics
  • Optimising diagrams and charts for literacy software users
  • Image formats—avoiding potential accessibility problems
  • Designing tables for accessibility and usability
  • Colour contrast, issues, tools and techniques
  • Colour blindness, design considerations, tools and techniques
  • Text formatting—issues and techniques
  • Language settings
  • Understanding the limitations of Word’s built-in accessibility checker
  • Document management
  • Creating a tagged PDF


  • Audience: non-specialist, designed for anyone authoring content in Microsoft Word
  • Participants: we recommend a maximum of 6
  • Duration: typically 5 to 6 hours
  • Prerequisites: none

Client testimonials

The training was motivating, inspiring, interesting and informative. Ted’s proven knowledge was delivered in a comfortable manner, with easy explanations helping to engage delegates fully with the subject matter.

Chris Winter, the Open University

Ted delivered Creating Accessible Documents training to staff from a variety of backgrounds and departments in Sense and all found it a really interesting session, which stimulated lots of discussion and made everyone feel more confident about generating documents that will meet the needs of the people we support. We would thoroughly recommend the training to others.

Carol Jamieson, Sense