Accessible PDFs from Word


This course includes all aspects of creating accessible PDFs from Microsoft Word, covering both the content creation and the technical aspects. The course is specifically aimed at non-specialists, but is nevertheless unrivalled in its depth of coverage.

Core topics

  • Introduction and overview 
  • Understanding Word version differences, bugs and workarounds (Word versions 2003, 2007, 2010, 2013 or 2016 on Windows, or Word 2011 or 2016 on Mac)
  • Using Word as a word processor and not as a page layout programme
  • Applying structure with headings, lists, tables of contents, etc
  • Creating accessible links
  • Avoiding potential technical problems with images 
  • How to write effective text alternatives (alt text) for images
  • Optimising images and charts for dyslexic and other print disabled users
  • Colour contrast, issues and techniques
  • Colour blindness, issues and techniques
  • Text formatting issues 
  • Designing tables for accessibility and usability
  • Creating a tagged PDF
  • Understanding the limitations of Word’s built-in accessibility checker


  • Audience: non-specialist, designed for anyone authoring content in Microsoft Word for publication as accessible PDF
  • Participants: we recommend a maximum of 6
  • Duration: typically 5 to 6 hours
  • Prerequisites: none

Course materials

Course materials include an illustrated, printed and bound course manual (typically 60 pages), and various handouts, “cheat sheets” and links to free tools and other online resources.

Terms and conditions

Please see our booking terms and conditions (PDF, 49KB).

Download Adobe Acrobat PDF Reader DC.

Client testimonials

The training was motivating, inspiring, interesting and informative. Ted’s proven knowledge was delivered in a comfortable manner, with easy explanations helping to engage delegates fully with the subject matter.

Chris Winter, the Open University

Ted delivered Creating Accessible Documents training to staff from a variety of backgrounds and departments in Sense and all found it a really interesting session, which stimulated lots of discussion and made everyone feel more confident about generating documents that will meet the needs of the people we support. We would thoroughly recommend the training to others.

Carol Jamieson, Sense