Accessible PDFs from Word/Acrobat


This one-day course combines our standard Word course with selected topics from our Acrobat course. Completing this course will enable delegates to make accessible PDFs from Word and then to apply various finishing touches in Acrobat. Please note that, unlike our full (one day) Acrobat course, it does not cover all aspects of retrospectively making PDFs accessible if the source documents were not authored accessibly to begin with.

Word topics

  • Applying structure with headings, lists, tables of contents, etc
  • Avoiding creating link accessibility problems (multiple techniques)
  • How to write effective alt text for images, including charts and other complex graphics
  • Optimising diagrams and charts for users of dyslexia and literacy software
  • Image formats—avoiding potential accessibility problems
  • Designing tables for accessibility and usability
  • Colour contrast, issues, tools and techniques
  • Colour blindness, design considerations, tools and techniques
  • Text formatting—avoiding potential accessibility problems
  • Language settings
  • Understanding the limitations of Word’s built-in accessibility checker
  • Document management
  • Creating a tagged PDF

Acrobat/PDF topics

  • Editing tags—overview
  • Essential table finishing techniques
  • Issues with browser plug-ins
  • Testing with automated accessibility checkers, and manually with a range of assistive technologies
  • Overview of relevant standards


  • Audience: non-specialist, designed for anyone authoring content in Microsoft Word
  • Participants: we recommend a maximum of 6
  • Duration: 1 day
  • Prerequisites: none

Course materials

Course materials include an illustrated, printed and bound course manual (typically 100 pages), and various handouts, “cheat sheets” and links to free tools and other online resources.

Terms and conditions

Please see our booking terms and conditions (PDF, 49KB).

Download Adobe Acrobat PDF Reader DC.

Client testimonial

Ted has a very clear teaching style which made for an excellent day’s training for Rica staff. A lot of information was delivered and Ted did this with skill, providing us with very comprehensive notes but also making time for useful discussion—a must for all organisations committed to accessibility.

Chris Lofthouse, Outreach Manager, Rica