Accessible PDFs from Word/Acrobat


This one-day course combines our standard Word course with selected topics from our Acrobat course. Completing this course will enable delegates to make accessible PDFs from Word and then to apply various finishing touches in Acrobat. Please note that, unlike our full (one day) Acrobat course, it does not cover all aspects of retrospectively making PDFs accessible if the source documents were not authored accessibly to begin with.

Word topics

  • Introduction and overview
  • Understanding Word version differences, bugs and workarounds (Word versions 2003, 2007, 2010, 2013 or 2016 on Windows, or Word 2011 or 2016 on Mac)
  • Using Word as a word processor and not as a page layout programme
  • Applying structure with headings, lists, tables of contents, etc
  • Creating accessible links
  • Avoiding potential technical problems with images
  • How to write effective text alternatives (alt text) for images
  • Optimising images and charts for dyslexic and other print disabled users
  • Colour contrast, issues and techniques
  • Colour blindness, issues and techniques
  • Text formatting issues
  • Designing tables for accessibility and usability
  • Creating a tagged PDF
  • Understanding the limitations of Word’s built-in accessibility checker

Acrobat topics

  • Working with tags
  • Finishing tables
  • Fixing inaccessible links
  • Document management
  • Issues with browser plug-ins
  • Testing


  • Audience: non-specialist, designed for anyone authoring content in Microsoft Word for publication as accessible PDF
  • Participants: we recommend a maximum of 6
  • Duration: 1 day
  • Prerequisites: none

Course materials

Course materials include an illustrated, printed and bound course manual (typically 100 pages), and various handouts, “cheat sheets” and links to free tools and other online resources.

Terms and conditions

Please see our booking terms and conditions (PDF, 49KB).

Download Adobe Acrobat PDF Reader DC.

Client testimonial

Ted has a very clear teaching style which made for an excellent day’s training for Rica staff. A lot of information was delivered and Ted did this with skill, providing us with very comprehensive notes but also making time for useful discussion—a must for all organisations committed to accessibility.

Chris Lofthouse, Outreach Manager, Rica